Account creation & access

1. Log in using your email and password.
2. Verify your first name, last name and email address.
3. Enter your date of birth.
4. Enter your private address.
5. Add a valid mobile phone number.
6. Read and accept the terms and conditions.

The first person invited will become the initial administrator.

1. Open the invitation email and click the link provided. The email is sent from no-reply@eurobonusbusiness.flysas.com.
2. Follow the instructions to log in and set up your user.

The initial administrator must complete the setup before additional users can be invited.

For administrators

Users with administrator permissions can reactivate users who have previously been deactivated.

Note: When a user is reactivated, they regain the same permissions and team memberships they had before they were deactivated.

To reactivate a user:

1. Log in to the Admin Portal.
2. Go to the People page.
3. Click Deactivated in the menu at the top.
4. Select the user you want to reactivate.
5. Click Reactivate.
6. Confirm your choice.

The user is now reactivated.

For users with the Administrator and/or Expense Manager role

The Admin Portal contains a selection of predefined main categories. These work well for most companies, but some companies may require additional customization. You can create your own subcategories, add accounting information, and deactivate subcategories to prevent employees from selecting them.

1. Find the Categories page

Go to Settings > Categories in the menu.

This takes you to the Categories page, where you can see a list of all 21 main categories available in the system.

2. Select a main category

Click a category to open its category information.

3. View, add, and edit information for a main category

On the category information page, you can:

• Add accounting information.
• Edit existing information.
• Ensure that the accounting information is correctly included when expenses are exported.

Note: You can only change certain information for the main categories. The main categories are predefined and cannot be renamed or deleted.

4. Create subcategories

1. Click Add subcategory in the top-right corner.
2. Select a main category.
3. Enter a name for the subcategory and the accounting information.
4. Click Save subcategory.

The new subcategory will appear under the corresponding main category.

Click a subcategory in the list to edit or update its information as needed.

5. Deactivate subcategories

If needed, you can deactivate a subcategory to prevent employees from selecting it.

Employees can also log in to the web platform. The only available menu item for employees is My Expense.

In My Expense, employees can review their expenses and enrich them by adding:

• Receipts
• Comments
• Cost codes

Once the expense details are complete, employees can submit the expense for review.